Letters to My Supervisees
Dear Students,
I am writing this note to share the expectations you should meet when working with me. Perhaps you are reading this because you chose to work with me; perhaps it is because someone else assigned you to me. Either way, I hope this list gives you a clearer sense of what is expected in our supervisor–supervisee relationship. I hope you will find it reasonable.
Please note that this is a professional relationship. If you have limited work experience, working with me may give you a good opportunity to practise professional communication, etc.
Below is my list of expectations.
Meeting with me
You can schedule a meeting with me here: https://calendly.com/kayalee/on-campus-zoom
If you need to cancel, you can also do so via Calendly.
You should probably see me monthly.
It would be appreciated if you could send me a meeting reminder 1 day before the meeting.
Show up on time. If you are running late, that is quite all right, but please let me know in advance.
Come prepared. Share any relevant materials (drafts, data, slides) at least 72 hours (3 working days) before the meeting so that I have time to review them.
After the meeting, send me a brief summary of agreed action items within 24 hours.
Please do this especially when the action item concerns reference letters.
Asking for feedback on written materials (drafts, etc.)
Allow me at least one week to return feedback on any draft. Plan your timeline accordingly.
Before sending, make sure you have proofread your work and run a basic spelling and grammar check.
I will return your draft to you if I deem it unreadable.
I will also do the same if I see a lot of AI crap.
Letters of recommendation
Request letters at least four weeks before the deadline.
Provide me with:
the official name(s) of the programme or position, together with the deadline;
your updated CV; and
any required forms or submission links.
Send me a reminder one week before the deadline if I have not confirmed submission.
Communication
E-mail is the primary channel of communication.
You can expect my replies within 1-2 working days.
I will not reply to you on weekends :P
In general, you should make it a habit to reply to professional e-mails within 24 hours (one working day).
General
Be punctual. Meet the deadlines, and show up to meetings on time.
Be proactive. It is your project, and you are the commander of your own ship; I am just here to guide your ship, not steer it.
I supervise multiple students simultaneously. Please be understanding of my response times and plan ahead.